Stop chasing paperwork across five different tools
Capture, drawings, AI, compliance, reports and access control, all tied to one record, built around how work actually happens on site.
Site Capture
Everything you need to record what you see, fast.
Photos with context
Take and attach photos directly from site. Every photo is linked to the right project, drawing location, and inspection entry automatically.
Voice notes & auto-transcripts
Record a voice note and SiteNotePro transcribes it instantly. Useful when your hands are full on site.
GPS tagging
Every entry is geo-stamped. Useful for large sites, infrastructure projects, and linear works.
Offline Access
Capture photos, notes, voice memos and drawing markups without signal. Everything works offline except the AI assistant, and it all syncs when you return to coverage. No data is ever lost on a remote site.
Drawing Workflow
Drawings are optional. If you want to mark issues to the exact location on the plan, SiteNotePro makes it easy. Run a full inspection with just notes and photos if that is your preferred way.
Upload drawings (PDF)
Upload PDF drawings for any project. Annotate directly on the plan, no specialist software needed.
Issue pins
Pin observations, defects, and checks to the exact location on the drawing. Link photos, tasks and voice notes to the pin.
Markup history
Every markup is timestamped and attributed. The full drawing history is always visible.
AI Inspection Assistant
An AI that reads your project, not a generic chatbot.
Ask from inside the drawing
Ask from inside a drawing pin, photo or inspection entry. The AI reads your own project records and private knowledge base first.
Source-cited answers
Every AI answer references the source it drew from: your project records, uploaded specs, or standards. Nothing is made up.
Report note drafting
Ask the AI to draft a section of your inspection report from the record. You review and edit before it goes anywhere.
You stay in control
Every AI output is clearly marked as AI-assisted. Nothing is issued or published without your review. SiteNotePro AI is a tool to save you time and help you work more efficiently. You make the decisions.
Private Knowledge Base
Your specifications. Your standards. Your past reports.
Upload your own documents
Planning conditions, specifications, IS standards, past reports, templates. Upload once, searched automatically.
Private to your organisation
Your documents are never shared with other users or used to train AI models. Private by design.
Tasks, RFIs & Compliance
From finding to follow-up, tracked in the project record.
Tasks with owners and due dates
Turn any inspection finding into a tracked task. Assign an owner and due date. Close it out in the record.
RFI management
Raise, track and close RFIs against the project. Linked to the relevant drawing location and inspection entry.
BCAR compliance support
Stage inspection records, ancillary certificate register, planning compliance and taking in charge workflows, for Irish projects that need them.
Security & Access Control
Built for professional use from day one.
Role-based permissions
Control who can view, edit, and issue on each project. Engineers, inspectors, and clients get appropriate access.
Full audit trail
Every action, from capture and edit to markup and report issue, is logged with a timestamp and user.
GDPR compliant
All data stored on EU servers. Never used to train AI. Fully compliant with Irish data protection requirements.
Reports from the record, not from scratch.
Create preliminary, investigation, issue-specific, daily and BCAR-support reports, plus the full Master Project File export, all from the information already captured on site.
Preliminary Inspection Report
Initial findings and observations following the first site visit.
Site Investigation Report
Detailed record of site conditions, materials and test results.
Issue-Specific Report
Focused report for a specific defect, finding or compliance-support item.
Daily Inspection Report
Quick daily log of site attendance, observations and actions noted.
BCAR-Support Inspection Log
Structured record of stage inspections to support BCAR requirements.
Final Master Project File Export
Complete chronological project record including all inspections, drawings, photos and correspondence.
Ready to build a cleaner inspection record?
Bring drawings, inspections, photos, tasks, AI assistance and reports into one professional project file. Get early access and be among the first.